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Employee Accommodations

Reasonable accommodations are alterations/changes in the workplace that enable people with disabilities to perform the essential functions of their jobs and to enjoy equal benefits and privileges of employment. The university will provide a reasonable accommodation for the disability of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship.

Procedures for processing requests for workplace accommodations will allow the university to act in a prompt, fair, and efficient manner. The procedures also provide guidance to individuals with disabilities on the steps required to request accommodations and what to expect in the process.

Reasonable accommodations may include:

  • Acquisition or modification of equipment or devices
  • Job restructuring
  • Part-time or modified work schedules
  • Reassignment to a vacant position
  • Adjustment or modification of examinations, training materials, or policies
  • Availability of interpreters or transcribers
  • Adjustments to make the workplace readily accessible to and usable by people with disabilities
  • Time-limited leave

For additional information for both employees and employers, please refer to our workplace accommodation process brochure

The employee is responsible for requesting a workplace accommodation. The employee must submit the following documents:

  •  A request for the reasonable workplace accommodation form
  • Documentation
    • A letter from the doctor that indicates:
      • The condition and its duration (i.e. anticipated RTW date)
      • The limitations caused by the condition and how those limitations impact the employee’s performance of the essential functions of the job;
      • The accommodation(s) the employee and/or the employee’s doctor/medical professional believe will enable the employee to perform the essential functions of the job.
    • A treating professional is asked to complete a medical form in addition to a written letter that addresses the bullet points above.
  • A job description identifying the essential functions of the job. This information may be obtained from the employee’s supervisor or Human Resources.

When an employee’s disability and/or his or her need for the accommodation are not readily apparent, the Office of Institutional Equity may request documentation of the condition and information on why the accommodation is necessary from an appropriate medical or mental health provider. If the initial documentation provided by the health professional is not sufficient, OIE will inform the employee and explain what additional information is needed. The employee is then responsible for obtaining the missing information from the health care provider.

The Office of Institutional Equity will then engage in a dialogue with the employee about the specific ways the condition affects job performance and the reasonable accommodations that can be provided. Extensive dialogue may not be necessary when the existence of the disability and the need for the accommodation are obvious, and the supervisor and employee agree on the most effective reasonable accommodation.

Except as required by law, diagnosis information and disability documentation is not shared with the employee’s supervisor or manager. Documentation is maintained securely in the Office of Institutional Equity and does not become part of the employee’s personnel file.  Documentation may be shared with appropriate individuals at OHS or FASAP for assistance in interpreting the documentation.

Additional information about documentation guidelines can be found at: http://oie.jhu.edu/ada-compliance/faculty-staff-workplace-accommodations/index.html

For questions about the accommodations process, contact the appropriate office listed below:

Office of Institutional Equity
410-516-8075
OIEDisability@jhu.edu

Faculty and Staff Assistance Program (FASAP)
Homewood campus: 443-997-7000
East Baltimore:  443-287-7000
worklife@jhu.edu

Occupational Health Services
Homewood campus: 410-516-0450
East Baltimore campus: 410-955-6211

Hospital (non-JHU) employees should contact:

ADA/Accessibility Compliance Consultant
Legal Services
410-735-6530

Human Resources Divisional Offices

Central Human Resources Services
(serving Homewood schools, Peabody, SAIS, Academic Centers and University Administration)

Johns Hopkins at Eastern
1101 E. 33rd Street
Suite E001
Baltimore, MD 21218
Phone: 443.997.5100

Health Sciences Human Resources
(serving School of Medicine, Bloomberg School of Public Health, & School of Nursing)

98 N. Broadway
3rd floor
Baltimore, MD 21231
Phone: 410.955.2990
Website: http://hrnt.jhu.edu/